When it comes to confirming a verbal agreement, sending an email can be a helpful way to keep a written record of what was discussed. This can be especially important if the agreement involves a business transaction or a legal matter. In this article, we’ll go over a sample email confirming a verbal agreement, as well as some tips for writing an effective confirmation email.
Sample email confirming verbal agreement:
Subject: Confirmation of [verbal agreement]
Dear [recipient],
I am writing to confirm our recent conversation regarding [topic of conversation]. This email serves as confirmation of the verbal agreement we made on [date] at [location].
To summarize, we agreed that [list key points of agreement]. Please let me know if you have any questions or if there is anything you would like to add or modify in this confirmation.
As discussed, please expect [next steps or action items]. I will be in touch with you [timeline or date] to confirm that everything is on track.
Thank you for your prompt attention to this matter. Please let me know if I can provide any additional information or support.
Best regards,
[Your name]
Some tips for writing an effective confirmation email:
1. Be clear and concise. Your email should be easy to read and should clearly outline the important details of the verbal agreement.
2. Use a professional and friendly tone. Your email should be professional, but also friendly and approachable. This can help to build a positive working relationship with the recipient.
3. Include key details. Make sure to include important details such as dates, times, and any action items that were agreed upon.
4. Invite questions or feedback. It`s important to give the recipient an opportunity to provide feedback or ask questions about the agreement. This can help to ensure that everyone is on the same page and that there are no misunderstandings.
5. Follow up. It`s a good idea to follow up with the recipient after sending the confirmation email, to make sure that everything is proceeding as planned.
In conclusion, sending a confirmation email can be a helpful way to ensure that everyone is on the same page and that important details are documented. By following the tips outlined in this article, you can write an effective confirmation email that provides clear and concise information and invites feedback and questions from the recipient.